--- title: How to Plan Your Pod's Weekly Meeting description: Learn how to plan your Pod’s weekly meeting, including timing, length, agenda, scheduling, and choosing a video platform. --- [![Positive Intelligence Logo](https://positiveintelligence.com/wp-content/themes/pq-dot-com/assets/images/logo--stacked-d.svg)](https://www.positiveintelligence.com) Support [Skip to content](https://support.positiveintelligence.com/article/51-weekly-pod-meeting#main-content) English Show submenu for translations ![Building Mental Fitness for All](https://support.positiveintelligence.com/hs-fs/hubfs/PQ-Logo-Primary-Lockup-TM.png?width=200&height=66&name=PQ-Logo-Primary-Lockup-TM.png) Open main navigation Close main navigation - English Show submenu for translations - Contact us Contact us How can we help you? - There are no suggestions because the search field is empty. 1. [Support Site](https://support.positiveintelligence.com/article?hsLang=en) 2. [Pods & Community](https://support.positiveintelligence.com/article/pods-community?hsLang=en) 3. [Pods](https://support.positiveintelligence.com/article/pods-community?hsLang=en#pods) # How to Plan Your Pod's Weekly Meeting ## Best practices for choosing a meeting time, setting the duration, creating an agenda, and selecting a meeting platform that works for your Pod. Each Pod should meet once a week to review the week’s learning material and discuss the related practice. Use the recommendations below as a starting point, then adapt them to your Pod’s needs and availability.  - It is recommended for every Pod to convene once a week to review and discuss the learning material covered during that week. - Each Pod has its unique characteristics, but we have outlined some best practices for you to adopt until you discover the most effective system for your Pod. - Once your Pod has finalized the details of the weekly meeting, it is essential to document them and schedule the meeting on your calendar. - Share the meeting details within the group to ensure mutual accountability among members. ### Choose a Pod meeting date and time - Ideally your Pod should meet on Mondays or Tuesdays at the latest, with all Pod members having already watched the Weekly video session. - This prepares all Pod members for the daily exercises related to that week’s practice. - The important thing is that you DO meet, as early in the week as possible, at a time when every Pod member can attend. ### Set the length and agenda - A typical length of time for the weekly meeting is **5 minutes per Pod member**. So, a Pod of 4 people would meet for 20 minutes weekly. This is just an approximation. - To make calendaring easy, agree to a set timeframe for the weekly Pod meeting based on whichever length of time allows each Pod member 5 minutes to share. - Use the proposed Pod discussion agenda at the end of the Weekly video session to guide your conversation. ### Choose a meeting platform - Choose a video platform (such as Zoom, Google Chat or FaceTime) that every Pod member can access and use comfortably. - Confirm that everyone can join before sending the calendar invitation. - [Getting started](https://support.positiveintelligence.com/article/getting-started?hsLang=en#main-content) - [Troubleshooting](https://support.positiveintelligence.com/article/getting-started?hsLang=en#troubleshooting) - [Saboteur Assessment & PQ Score](https://support.positiveintelligence.com/article/saboteur-assessment-pq-score?hsLang=en#main-content) - [Saboteur Assessment](https://support.positiveintelligence.com/article/saboteur-assessment-pq-score?hsLang=en#saboteur-assessment) - [PQ Score](https://support.positiveintelligence.com/article/saboteur-assessment-pq-score?hsLang=en#pq-score) - [Learn More About the Saboteurs](https://support.positiveintelligence.com/article/saboteur-assessment-pq-score?hsLang=en#learn-more-about-the-saboteurs) - [Using the PQ App](https://support.positiveintelligence.com/article/using-the-pq-app?hsLang=en#main-content) - [Troubleshooting](https://support.positiveintelligence.com/article/using-the-pq-app?hsLang=en#troubleshooting) - [Programs & Membership](https://support.positiveintelligence.com/article/programs-membership?hsLang=en#main-content) - [PQ Program](https://support.positiveintelligence.com/article/programs-membership?hsLang=en#pq-program) - [PQ Coaching Grant](https://support.positiveintelligence.com/article/programs-membership?hsLang=en#pq-coaching-grant) - [Applications Program](https://support.positiveintelligence.com/article/programs-membership?hsLang=en#applications-program) - [PQ Coach Membership](https://support.positiveintelligence.com/article/programs-membership?hsLang=en#pq-coach-membership) - [Pods & Community](https://support.positiveintelligence.com/article/pods-community?hsLang=en#main-content) - [Community](https://support.positiveintelligence.com/article/pods-community?hsLang=en#community) - [Pods](https://support.positiveintelligence.com/article/pods-community?hsLang=en#pods) - [Support](https://support.positiveintelligence.com/article/support?hsLang=en) [![Building Mental Fitness for All](https://support.positiveintelligence.com/hs-fs/hubfs/PQ-Logo-Primary-Lockup-TM.png?width=200&height=66&name=PQ-Logo-Primary-Lockup-TM.png "Building Mental Fitness for All")](https://positiveintelligence.com/) [mailto:support@positiveintelligence.com](mailto:support@positiveintelligence.com) Copyright © 2025, Positive Intelligence