How to Plan Your Pod's Weekly Meeting

Each Pod should meet once a week to review the week’s learning material and discuss the related practice.

Use the recommendations below as a starting point, then adapt them to your Pod’s needs and availability.

It is recommended for every Pod to convene once a week to review and discuss the learning material covered during that week.
Each Pod has its unique characteristics, but we have outlined some best practices for you to adopt until you discover the most effective system for your Pod.
Once your Pod has finalized the details of the weekly meeting, it is essential to document them and schedule the meeting on your calendar.
Share the meeting details within the group to ensure mutual accountability among members.

Ideally your Pod should meet on Mondays or Tuesdays at the latest, with all Pod members having already watched the Weekly video session.
This prepares all Pod members for the daily exercises related to that week’s practice.
The important thing is that you DO meet, as early in the week as possible, at a time when every Pod member can attend.

A typical length of time for the weekly meeting is 5 minutes per Pod member. So, a Pod of 4 people would meet for 20 minutes weekly. This is just an approximation.
To make calendaring easy, agree to a set timeframe for the weekly Pod meeting based on whichever length of time allows each Pod member 5 minutes to share.
Use the proposed Pod discussion agenda at the end of the Weekly video session to guide your conversation.

Choose a video platform (such as Zoom, Google Chat or FaceTime) that every Pod member can access and use comfortably.
Confirm that everyone can join before sending the calendar invitation.

Best practices for choosing a meeting time, setting the duration, creating an agenda, and selecting a meeting platform that works for your Pod.